UPS Proposed Implementation Decisions

UPDATE (Posted October 20, 2012):  Stakeholder review ended on October 19, 2012.  However, you can still review the proposed implementation decisions below.

Posted September 10, 2012
Background
Chaired by members of the UPS Project Team, six work groups were formed and staffed with employees from institutions across the UW System. In the beginning each work group was charged with reviewing the issues identified in the current state assessment. The current state assessment served as the foundation of each work group’s focus and laid the groundwork for the initial UPS recommendations.

After reviewing the current state assessment, the work groups devoted a great deal of time and effort formulating their initial UPS recommendations. Once the recommendations were completed, institutions were asked to communicate them to their employees (stakeholders) and collect their feedback. The UPS Project Team compiled all stakeholder feedback into one document and used it to refine the recommendations into the current proposed UPS implementation decisions.

Proposed UPS Implementation Decisions
During the summer (2012), the UPS Project Team reviewed the feedback in order to draft the proposed UPS implementation decisions. Stakeholder feedback helped guide the decision whether each recommendation would stay as previously proposed, would be modified, or would not be implemented on July 1, 2013.

The initial recommendations were categorized by work groups but the proposed UPS implementation decisions are now grouped by decision categories. There are five decision categories that describe when proposed decisions might be implemented and what process is involved in implementing them. The five decision categories are:

I.     Proposed decisions that must be in place by July 1, 2013 requiring Board of Regents and Joint Committee on Employment Relations approval.

II.    Proposed decisions effective July 1, 2013 requiring Board of Regents approval but not Joint Committee on Employment Relations approval.

III.   Proposed decisions effective July 1, 2013 requiring Board of Regents approval and statutory change.

IV.   Proposed decisions that UW institutions are encouraged to implement under existing delegated authority.

V.   Proposed decisions recommended for further discussion and potential implementation after July 1, 2013.

The proposed UPS implementation decisions are organized in three layers of increasing detail (1) an executive summary, (2) a listing of proposed UPS implementation decisions by decision category, and (3) a detailed decision document for each proposed decision, which are linked in the listing of proposed UPS implementation decisions document under the Decision Document Number column.

Stakeholder Review of Proposed UPS Implementation Decisions
Over the next few weeks each institution and its stakeholders will review the proposed UPS implementation decisions. The institutions will hold various meetings during this time in order to provide opportunities for collecting stakeholder comments, which will be given to the UPS Project Team. In addition, any stakeholder can email comments directly to the UPS Project Team at ups@uwsa.edu.

Next Steps After Stakeholder Review
After the final stakeholder review period closes on Friday, October 19, 2012, all comments will again be reviewed and considered while the proposed UPS implementation decisions are finalized in preparation for the Board of Regents review. The final UPS proposed implementation decisions will be considered for final approval by the Regents at their meeting on December 7, 2012. After Board of Regents approval, the Joint Committee on Employment Relations must also review and approve the proposed UPS implementation decisions before they can be implemented across the UW System. This final step before implementation is expected to occur in February 2013.

Please visit the UPS timeline for more information.